Introducing FundFrame's AI-Powered Data Extractor

Transform hours of manual data entry into minutes of automated processing while maintaining the accuracy your stakeholders demand.

If you're managing capital account statements across multiple fund relationships, you know the drill. Stacks of PDF statements arrive quarterly, each requiring careful review, manual data extraction, and painstaking entry into spreadsheets or portfolio management systems. What should be a straightforward administrative task often consumes entire days, pulling your team away from higher-value analysis and strategic work.

The Challenge Every Back-Office Professional Knows Too Well

Whether you're at a family office managing diversified portfolios, a pension fund tracking hundreds of investment vehicles, or a fund-of-funds operation reconciling multiple underlying managers, the quarterly statement processing reality is remarkably similar across institutions.

The manual data entry nightmare consumes entire days of your team's time. Hours spent transcribing numbers from PDF statements into spreadsheets, constantly switching between documents to verify figures, and the endless cycle of double and triple-checking every data point. When questions arise about specific numbers—which they inevitably do—you're back to hunting through PDFs, scrolling page by page to find the source of a particular figure.

The inability to efficiently audit numbers creates a cascade of operational problems:

• Verification bottleneck: Every number requires manual cross-checking against source documents
• PDF archaeology: Finding specific figures means opening multiple documents and searching page by page
• Resource misallocation: Senior analysts performing data entry instead of portfolio analysis and strategic work

Introducing FundFrame's Data Extractor for Capital Account Statements

We've developed a solution that addresses these pain points head-on. FundFrame's Data Extractor transforms your capital account statement processing workflow through intelligent automation that maintains the accuracy standards your organization requires.

Our system delivers automated processing with institutional-grade reliability:

• Universal format handling: Processes varying statement formats across different fund administrators and general partners
• Bulk processing: Upload multiple PDF statements simultaneously through our intuitive interface
• Seamless integration: Output ready for your existing downstream systems and workflows

Dual-Model AI Verification: Four Eyes on Every Number

Our cross-model verification system solves the fundamental audit and accuracy challenges that plague manual processing. Think of it as having four eyes on every number—two AI models independently analyzing each data point, with human oversight exactly where it's needed.

The system works by having two separate AI models process each document simultaneously. Only when both models extract identical results does the data automatically flow through to your reports.

When our AI models disagree—which happens with complex formatting, or ambiguous presentation—those entries are immediately flagged for human review. You're never left wondering whether a number is accurate; the system tells you exactly which figures need your attention.

Beyond dual-model verification, we're implementing logical validation tests that catch errors before they reach your reports (coming soon):

• Performance consistency checks: If TVPI shows 1.0x or above, the system flags negative IRR figures for review
• Variance detection: Unusual swings in quarterly numbers trigger automatic verification requests
• Cross-metric validation: Related figures are checked for logical consistency across the statement

This systematic approach eliminates the anxiety of manual verification while ensuring nothing slips through the cracks.

Complete Audit Trail: No More PDF Archaeology

Every extracted number includes a complete audit trail that eliminates the need to hunt through original documents. Click any data point to see exactly where it was detected on the original PDF page, complete with surrounding context. This instant auditability transforms how you handle verification and stakeholder questions.

The audit functionality delivers immediate operational benefits:

• Instant verification: Click any number to see its source location and context on the original PDF
• Error investigation: When discrepancies arise, trace them back to source documents instantly
• Compliance support: Provide complete documentation trail for regulatory examinations

No more scrolling through dozens of pages to find a specific figure. No more wondering if you're looking at the right number. The system maintains the connection between every extracted data point and its source, giving you confidence in your numbers and speed in your responses.

Real-World Impact: From Data Entry to Strategic Analysis

The transformation from manual processing to automated extraction with built-in verification fundamentally changes how back-office teams spend their time. Instead of transcribing numbers and triple-checking entries, your team focuses on analysis, exception research, and strategic insights.

Consider a typical quarterly cycle transformation:

Before FundFrame:

• 40 fund relationships requiring manual processing
• 3 staff members × 2 days = 72 hours of data entry and verification
• Additional hours spent hunting through PDFs for number verification
• Constant anxiety about transcription errors

After FundFrame:

• Same 40 relationships processed in under 2 hours
• Automatic flagging of discrepancies requiring attention
• Instant audit trails eliminate PDF searching
• Team freed for portfolio analysis and strategic work

The dual-AI verification system provides the confidence that previously required multiple manual reviews. You get the equivalent of four eyes on every number without the time investment, allowing senior staff to focus on higher-value activities that directly impact investment decisions and stakeholder communications.

Implementation Designed for Busy Operations Teams

Getting started requires minimal disruption to your operations:

• Quick setup: Implementation takes minutes, not weeks
• Immediate processing: Upload PDFs and begin processing right away
• Expert support: Our team assists with flagged items requiring review
• Integration friendly: Exports to standard formats compatible with existing portfolio management systems, performance reporting tools, and accounting platforms

The system enhances existing workflows rather than replacing them entirely, ensuring smooth adoption across your operations team.

Ready to Transform Your Statement Processing?

The quarterly statement processing crunch doesn't have to define your operations calendar. FundFrame's Data Extractor delivers the automation you need with the accuracy standards you require, freeing your team to focus on the analysis and insights that drive investment decisions.

Ready to see the difference for your organization? Contact us today to schedule a demonstration using your actual capital account statements. Experience firsthand how our AI-powered processing can transform your back-office operations while maintaining the precision your stakeholders expect.

Transform your capital account statement processing from a quarterly burden into a competitive advantage. Let FundFrame handle the data extraction while you focus on the insights that matter.

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